Executive Secretary

Manpower Slovensko, s.r.o.

Miesto práce
Pracovná oblasť
Administratíva, Obchod
Zmluvný vzťah
Pracovná zmluva
Typ úväzku
Práca na plný úväzok
Druh pracovného pomeru
Administratíva, Obchod
Požadované vzdelanie
Stredoškolské s maturitou, Nadstavbové/vyššie odborné vzdelanie, Vysokoškolské I. stupňa
Náplň práce

• Manage all aspects of the Executive´s diary and ensure that travel, visas and itineraries are prepared and available. Maintain calendar to optimize daily time management, scheduling of meetings time zone comprehensive. Prioritize tasks and delegate accordingly with a sense of urgency.
• Organize and assist with internal and external business events and hospitality. This could include management of external suppliers, catering, organizing equipment, registration, preparing packs and accommodation management.
• Control expenses by ensuring claims are submitted for authorization and AMEX accounts are monitored and credited.
• Manage the phone and voicemail, as required, and screen communication mediums so that items are sieved and dealt with, so that only relevant areas have to be dealt with by the Executive. Deal with admin e-mails and handle e-mail account on request when Executive is not available.
• Support on Business reviews and Customer presentations by gathering information and managing timelines.
• Assist Executive's business team in EMEA geography in administrative tasks such as travel arrangement, team meeting coordination and additional tasks on demand.
• Liaising with clients, suppliers and other staff.
• Undertake any other duties, as appropriate and as required by the business.

Profil kandidáta

• 3-5 years previous experience as a Personal Assistant providing all aspects of high level manager support, ideally in an international environment
• Experience of working at all levels of seniority within a complex matrix organization with many different conflicting demands
• Must be customer-focused and comfortable working with and managing a diverse group of people
• Strong PC skills, familiar with MS Office suite, particularly Outlook, Excel, PowerPoint and Word
• Fluent in English language is a must
• General secretarial qualifications
• English - Advanced (C1)

Manpower Slovensko, s.r.o.
Kontaktná osoba: Mária Ivanovičová